Town Accountant Job Description

SUPERVISION

Maintain supervision over Senior Accounting Clerk.

 

ACCOUNTING

Control and maintain all financial records for General Fund, Capital Projects Fund, Sewer Fund, Water Fund, Agency Funds, all Grants required to be in a Special Revenue Fund, and any other fund not specifically designated to another position by law, in accordance with proper accounting procedures. This includes but is not limited to:

  • Monitor and record all Town Journal entries from the opening entry, receipts, disbursements, to the closing entry. Prepare and record all adjusting journal entries.
  • Reconcile all accounts to subsidiary ledgers and or information. This includes working with the Town Treasurer, Tax Collector, and all Town departments to obtain and properly prepare the subsidiary ledgers.
  • Monitor expense and revenue activity, adjust when required. Properly report this information and its effects on the Financial Statements.
  • Monitor and prepare all revenue and expenditure reports for all town departments and legislative bodies. Reconcile and provide detail of this information upon request.
  • Organize, control, and provide Financial Statements, all subsidiary ledgers, and all other required detail to properly complete annual audit.
  • Control and maintain Fixed Asset inventory for Insurance and Financial reporting.
  • Keep track of Leases / Long-term Debt.

Prepare and maintain Financial Analysis completed in Finance Department. This includes but is not limited to:

  • Annual cash Flow on all Funds. Cash Flows are updated each month with actual information for comparison and use in future projections.
  • Revenue and Expenditure projections for all Funds. This information is used to project Fund balances for that fiscal year. Also, used for future budgeting purposes.

Supervise Town billings and receipts. Reconcile and report on collections and outstanding balances. This includes, but is not limited to:

  • Police Detail, Sewer IDA, Comstar Ambulance Service, all current and non-current Capital Assessments. Supervise Town disbursements. Review account numbers, balances available, amounts encumbered, etc.
  • Review and reconcile all credit card activity.

Assist other departments as requested and required with accounting and record keeping activities. This includes, but is not limited to:

  • Assisting the Town Clerk/Tax Collector on recording and reporting tax and sewer collections, all Town Clerk collections, and reporting outstanding balances for current and liened tax and sewer accounts.
  • Assisting the Water Utility with Billing, Adjustment and Collection issues.
  • Assisting Departments in obtaining State and Federal Grant monies, recording, and properly reporting Grant activity.
  • Assisting Departments in internal record keeping when requested.
  • Add new department and commodity numbers when necessary.

 

PERSONNEL

Maintain and supervise the Town’s weekly payroll process, including a thorough understanding of the computer program. This includes, but is not limited to:

  • Ensuring timely deposit of all employee withholdings. Weekly, this includes:  Federal, FICA and Medi taxes as well as all other miscellaneous employee deductions. Monthly, this would include Pension reporting, ICMA reporting.  Quarterly, this would include:  NH State wage reporting, 941 tax reporting, MA Income Tax reporting as well as MA Unemployment reporting.
  • Backup Payroll person and generate Payroll when that person is out.

Prepare all required Federal and State payroll and employee reports. This currently includes the following:

  • Monthly (look at and approve): 
    • Pension reporting and payment
    • ICMA reporting and payment (457b plan)
  • Quarterly: 
    • Federal Form 941
    • State of NH Employer Qtrly. Tax Report (electronically)
    • State of Massachusetts Income Tax Rpt. & Unemployment Rpt.(electronically)
  • Annually:
    • Approximately 250 ACA Forms 1095-C
    • Approximately 350 Forms W-2
    • Federal Forms 1099 – Misc. Approximately 25
    • Federal Forms 1099 NEC – Approximately 75
    • Federal Form 1096
    • Federal Form 1094-C

Perform other duties as required.

 

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

Extensive knowledge of the principles and techniques of financial management and budgetary control; extensive knowledge of municipal and State laws, rules and regulations that apply to Town finances; thorough knowledge of the general principles of accounting and the ability to apply accounting principles.  Ability to apply financial theory and principles to resolve problems; ability to gather, assemble and analyze facts, draw conclusions and devise solutions for management.

 

MINIMUM QUALIFICATIONS REQUIRED

Bachelor’s Degree in Accounting, Finance or related field from an accredited college or university and five years of progressively responsible experience in municipal accounting work or any equivalent combination of education and experience which demonstrates possession of the required knowledge, skills and abilities

  • Printer-friendly version